General information about participation
Participation and costs
According to the rules of procedure for the Conference of the States Parties to the United Nations Convention against Corruption, the following may take part in the proceedings of the Conference:
- States parties to the Convention;
- States and regional economic integration organizations that have signed the Convention;
- Other States and regional economic integration organizations that have not signed the Convention;
- Representatives of entities and organizations that have received a standing invitation from the General Assembly to participate as observers in the sessions and work of all international conferences convened under its auspices; representatives of United Nations bodies, specialized agencies and funds; and representatives of the functional commissions of the Economic and Social Council;
- Representatives of any other relevant intergovernmental organization;
- Relevant non-governmental organizations having consultative status with the Economic and Social Council;
- Other relevant non-governmental organizations.
Participating Governments, intergovernmental organizations and non-governmental organizations are responsible for the costs of participation of their delegates.
Rule 18 of the rules of procedure, entitled “Submission of credentials”, provides that the credentials of representatives of each State party and the names of the persons constituting the State party’s delegation shall be submitted to the secretariat of the Conference if possible not later than 24 hours in advance of the opening of the session.
The rules of procedure also provide that the credentials shall be issued by the Head of State or Government, by the Minister for Foreign Affairs or by the Permanent Representative to the United Nations of the State party in accordance with its domestic law or, in the case of a regional economic integration organization, by the competent authority of that organization.
Advance scanned copies of credentials should be sent by e-mail to the secretariat of the Conference (firstname.lastname@example.org).
Starting at 10 a.m. on Sunday, 1 November 2015, the original credentials of representatives of each State party and the names of the persons constituting the State party’s delegation should be submitted to the office of the secretariat of the Conference, located in pavilion 7 of the Lenexpo Exhibition Complex.
Registration and list of participants
The names of delegates (the official composition of each delegation) should be sent — by e-mail, facsimile or post — to the secretariat of the Conference as soon as possible. Please note that scanned copies of notes verbales or letters that are sent by e-mail will be accepted pending receipt of the original communications.
Secretariat of the Conference of the States Parties to the United Nations Convention against Corruption
United Nations Office on Drugs and Crime
P.O. Box 500
Facsimile: 431 26060 5841
Governments pre-registering should ensure that the information on the composition of their delegation includes the individual e-mail address of each representative. Providing the individual e-mail addresses will ensure that each representative receives an automatic e-mail response confirming his or her registration. The automatic e-mail response will also contain a link enabling each representative to upload a photograph. Please note that only if both requirements are met (the provision of an e-mail address and the uploading of a photograph) can security passes be pre-printed and ready to be picked up at the registration area. Representatives who do not complete the pre-registration procedure must follow the normal procedure of having a photograph taken and the security pass issued upon their arrival at the venue.
Representatives who do not complete the pre-registration procedure must follow the normal procedure of having a photograph taken and a conference pass issued upon their arrival at the Lenexpo Exhibition Complex.
As part of the high-level security arrangements, all participants are required to present their invitations or official communications identifying them as delegates, together with their passports or other official photograph-bearing identity documents, at the entrance before proceeding to the registration area in the [venue] to register and obtain their security passes for the session. Passes must be worn visibly at all times in the conference centre during the session. All persons and their bags and briefcases will be screened at the entrance of the conference centre.
Registration will begin on Saturday, 31 October, and Sunday, 1 November. On those days, the registration desk will be open from 10 a.m. to 7 p.m. From Monday, 2 November, to Wednesday, 4 November, the registration desk will be open from 8 a.m. to 6:30 p.m. On Thursday, 5 November, and Friday, 6 November, the registration desk will be open from 9 a.m. to 2 p.m. Given the large number of participants expected, delegates arriving before the opening of the session are encouraged to register as early as possible.
Registration of Heads of State or Government and ministers
It is strongly recommended that delegations submit the names of ministers or other delegates of similar or higher rank to the secretariat in advance in order to expedite preparation of VIP badges and minimize inconvenience. Those badges will be ready for collection by an authorized person at the registration area located in pavilion 7a. Questions regarding VIP badges should be sent by e-mail to Lieutenant Oleg Strelnikov (VICSecuritypassoffice@unvienna.org) of the United Nations Security and Safety Service.
Registration of members of the press and the media
Media representatives are required to apply for accreditation with the United Nations Information Service, Vienna, preferably in advance of the session. Accreditation is also possible at the press registration counter, located in pavilion 7a.
Registration of persons accompanying delegates and participants
The names of all persons accompanying delegates or other participants should be submitted to the secretariat as soon as possible. Those persons will be issued a special badge, which will allow them access to the Lenexpo Exhibition Complex.